Rental Property Analysis Spreadsheet Template for Excel & Google Sheets
Underwrite a single rental property end to end. Purchase financing, operating income and expenses, year 1 ratios, a 10-year projection, and a year-10 sale all roll into total return on cash invested. Built for Microsoft Excel and Google Sheets.
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Rental Property Analysis Spreadsheet
Everything in This Rental Analysis Spreadsheet
Underwriting at a Glance
Eight KPIs cover the deal end to end - cap rate, cash-on-cash, DSCR, monthly cash flow, cash in, net sale at year 10, total return, and ROI on cash. A status banner flags whether the deal cash-flows. Two charts plot 10-year cash flow and cumulative NOI.
- Eight KPIs - cap, CoC, DSCR, monthly CF, cash in, sale, return, ROI
- Status banner: cash-flowing or revisit assumptions
- 10-year cash flow and cumulative NOI charts
Price, Down Payment, and Loan
Set the purchase price, down payment percent, closing costs percent, interest rate, and term. The sheet calculates down payment, loan amount, cash in, and the monthly principal and interest via the standard amortization formula.
- Price, DP %, closing %, rate, term
- Auto cash in = down payment plus closing
- Monthly P&I from amortization formula
Income, Expenses, and NOI
Monthly rent and vacancy percent give effective rent. Property tax, insurance, HOA, and utilities are entered directly; maintenance and management scale as a percent of rent. Annual NOI equals effective rent minus all operating expenses.
- Monthly rent, vacancy, taxes, insurance
- Maintenance and management as percent of rent
- Annual NOI = effective rent minus opex
Year-by-Year Cash Flow
Ten columns - one per year - showing rent, effective rent, operating expenses, NOI, debt service, and cash flow. Rent grows by your rent-growth rate, fixed expenses grow by the expense-growth rate, and maintenance and management scale with rent.
- 10 years across, one column each
- Rent and expenses grow independently
- Cash flow row drives the dashboard chart
Yields, Sale, and Total Return
Year 1 yields - cap rate, cash-on-cash, gross rent multiplier, DSCR - sit at the top. Below, sale at year 10 nets out selling costs and the loan balance. Total return adds cumulative cash flow and subtracts cash in to give ROI on cash invested.
- Cap, CoC, GRM, DSCR for year 1
- Year-10 sale less costs and loan balance
- Total ROI on cash in over the hold
Set Your Assumptions
Settings holds your property name, currency, the hold years, and the three growth assumptions - rent growth, expense growth, and appreciation - plus the selling costs percent. Update once and the projection, returns, and dashboard all follow.
- Property name, currency, hold years
- Rent growth, expense growth, appreciation
- Selling costs at sale
Customizable & Flexible
Stress-test the deal. Raise vacancy, drop rent, change the interest rate, or shrink appreciation - the dashboard and returns update automatically. Works identically in Excel and Google Sheets.
- Adjust rent, vacancy, or interest rate
- Test appreciation and selling cost scenarios
- Excel and Google Sheets compatible
Ready to take control of your finances?
Set Up in 20 Minutes
How the Rental Analysis Works
Open in Excel or Google Sheets
Get instant access after purchase. Open in Microsoft Excel directly, or import into Google Sheets - no software to install, no add-ons.
Set Assumptions on Settings
Enter property name, currency, hold years, rent growth, expense growth, appreciation, and selling costs percent.
Enter Purchase and Operating
Price, down payment percent, rate, and term go on Purchase. Rent, vacancy, taxes, insurance, and management go on Operating.
Read the Dashboard
Cap rate, CoC, DSCR, monthly CF, net sale at year 10, and total ROI update from your inputs. Two charts plot the 10-year picture.
Built for Single-Property Underwriting
Why Investors Use This Rental Analysis Template
Real Estate Native Ratios
Cap rate, cash-on-cash, GRM, and DSCR - the four metrics rental investors actually use - all wired to your inputs.
No Formulas to Write
Enter values in highlighted input cells. KPIs, the 10-year projection, returns, and charts are pre-built and update automatically.
Excel and Google Sheets
Works identically in Microsoft Excel and Google Sheets. No macros, no add-ons, no proprietary functions.
Free Lifetime Updates
Any updates we release to the rental analysis template included at no extra cost.
Your Deal Data Stays Private
Runs entirely in your spreadsheet. Purchase prices and rent rolls stay in your file - we never see or store them.
One-Time Purchase
Pay once, use forever. No subscriptions, no monthly fees, no recurring charges.
Got Questions?
Frequently Asked Questions
Is this template free to use?
This template is not free, but it is available for a one-time purchase. This purchase gives you lifetime access to the template and to any updates we release.
What do you mean by lifetime access?
Lifetime access means that you will have access to this template for as long as you need it. You will not be required to pay any additional fees for continued access to the template or to any updates we release.
Do I need to sign up to use this template?
You don't need to create an account with us. The template is delivered as an Excel file: open it directly in Microsoft Excel, or import it into Google Sheets from your own Google account if you prefer working there.
What are the benefits of using this template?
This template offers a range of benefits, including: Easy-to-use interface, Customizable to suit your needs, Secure and private, Free access to any updates we release, One-time purchase for lifetime access.
Can I get future updates?
Yes. Whenever we release an update to this template, you get it at no additional cost - lifetime access covers every version we publish. We do not commit to a fixed update schedule; improvements ship when they are ready.
Do you offer any discounts?
There are no discount codes for individual templates, but many templates are also part of a bundle that costs less than buying the same templates separately. Either way it is a one-time purchase with lifetime access and free updates.
Do you have any access to my financial data?
No, we do not have access to your financial data when you use this template. The template is a file you keep yourself, on your computer or in your own Google Drive, so your financial information never reaches us.
Is this template financial advice?
Our templates are not financial advice. They are tools designed to help you manage your personal finances more effectively. If you need personalized financial advice, consider consulting with a financial advisor or accountant.
Can I make my own changes and customize this template?
Yes, you can make your own changes and customize this template to suit your needs. The template is designed to be flexible and adaptable, allowing you to add or remove sections, change formulas, and adjust formatting as needed.
Do you offer technical support?
This is a self-service product, and we do not offer technical support. However, if you encounter any issues or have any questions about the template, please contact our team for assistance. Because everyone's financial situation is unique, consider consulting with a financial advisor or accountant if you need personalized financial advice.
Do you offer refunds?
Because these digital products are delivered instantly, purchases are generally final once you consent to immediate delivery at checkout. If the file we delivered has a genuine error, such as a formula that miscalculates or a feature its page describes but the file lacks, tell us what does not match: we will fix or replace it, or refund you if we cannot. Reporting within 30 days speeds resolution but never limits your statutory consumer rights; the full policy is in our Terms & Conditions.
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Highlights:
Underwrite Your Next Rental in Minutes
Get the Rental Property Analysis template and start running deals through cap rate, CoC, DSCR, and 10-year ROI in Excel or Google Sheets.