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Free Download - Excel & Google Sheets

Free Rental Property Cashflow Spreadsheet Template

Monthly income and expense on a single rental property.

Essentials $12 Ultimate $19 Free See comparison
rental-property-cashflow.xlsx
Rental Property Cashflow preview

Free, Essentials, and Ultimate - what's the difference?

Free Rental Property Cashflow

Spreadsheet Template
Works in Excel and Google Sheets · CC BY 4.0
Works in Excel and Google Sheets · CC BY 4.0
What's Included
  • Pre-filled budget worksheet titled "Rental Cashflow" with sample income and expense categories
  • Automatic totals, running balance, and surplus/deficit calculation
  • Color-coded input cells so you know exactly where to type your own numbers
  • Step-by-step "How to Use" guide included in a second sheet
  • Works in Microsoft Excel, Google Sheets, and LibreOffice Calc - no setup or sign-up
Rental Property Cashflow Essentials preview

Essentials Rental Property Cashflow

Spreadsheet Template
  • Everything in Free
  • Dashboard with property performance metrics including net cash flow, cap rate, and cash-on-cash return
  • Property setup with rental income, mortgage payment, property taxes, insurance, and management fee inputs
  • Net cash flow calculations subtracting all expenses from gross rental income to show monthly and annual profit
  • Vacancy and maintenance reserves with percentage-based inputs that automatically reduce effective income
View Essentials $12›
Most popular
Rental Property Cashflow Ultimate preview

Ultimate Rental Property Cashflow

Spreadsheet Template
  • Everything in Essentials
  • Track up to 5 rental properties with purchase price, mortgage, taxes, insurance, HOA, maintenance, and management fee details
  • Dashboard with 6 KPI cards: total monthly cash flow, total properties, gross rental income, total expenses, net operating income, and average cap rate
  • Monthly cash flow sheet tracking income and expenses per property across 12 months with running totals and annual summary
  • ROI Calculator showing cash-on-cash return, cap rate, gross yield, and total return per property and across the portfolio
View Ultimate $19›

How the Rental Property Cashflow template works

Monthly income and expense on a single rental property. Open the spreadsheet, enter your own numbers, and let the formulas do the math.

When this template helps

01

You just started tracking spending and want a clear monthly snapshot.

02

You want to see where your money actually goes compared to what you planned.

03

Your expenses changed (new job, moved, new baby) and you need to re-baseline.

04

You prefer a spreadsheet you control over a budgeting app.

Tips to get the most out of it

  • Keep the column labels simple - the formulas work best when categories are consistent month to month.
  • Track monthly cashflow regularly - once a week is a good rhythm for most people.

Common mistakes to avoid

  • Forgetting to include savings as a category - treat savings like any other bill so it gets funded first.
  • Using gross income instead of take-home. Budget with what actually lands in your account.
  • Over-optimistic "variable" categories. Groceries and dining out almost always come in higher than memory suggests.

How to Use This Rental Property Cashflow Template

1
Review the sample data so
Review the sample data so you understand the layout.
2
Replace the sample values
Replace the sample values in the highlighted input cells with your own rental income and expenses.
3
Totals and KPI strip
The totals and KPI strip at the top update automatically from your data.
4
When you hit
When you hit the row limit, upgrade to Essentials (or Ultimate) for more capacity.
Ultimate
Rental Property Cash Flow Ultimate
Ultimate (19) adds multi-entity tracking and power-user reporting.
View Ultimate · $19

Built by Claude AI. Perfected by us.

We use Claude AI to draft each template, after a deep research. Then our team steps in. We refine the layout, stress-test every formula, fix edge cases, and polish the design until it feels like something we would actually use ourselves. The AI gets us 80% there. The last 20% is all human judgment.

Excel
Sheets
LibreOffice
No signup
Download instantly, no email required
Formula-driven
All calculations update automatically
Dual compatible
Works in Excel and Google Sheets
Sample data included
See the template in action right away

Frequently Asked Questions

What is the difference between Free, Essentials, and Ultimate?

Free is a single-sheet starter template (sample data + How to Use guide). Essentials ($12) adds a dashboard, charts, expanded categories, and pre-filled subcategories. Ultimate (when available) adds multi-entity tracking, scenario analysis, and power-user reporting across 6-7 interconnected sheets.

Should I upgrade to Essentials?

Upgrade to Essentials if you want a dashboard with charts, more categories, larger capacity, and a more polished spreadsheet for ongoing use. The Free version is a good fit for one-off planning or trying out the layout.

Is Essentials worth $12?

Essentials is a one-time $12 purchase with no subscription. It typically adds a full dashboard, 30-50% more categories or rows than the Free version, and richer formulas. Most buyers upgrade after using the Free version for a few weeks and hitting its limits.

What is included in the free version?

The free Rental Property Cashflow is a single-sheet template with sample data and a "How to Use" guide. It covers the essentials. The Essentials version ($12) adds a dashboard, larger capacity, and extended categories; Ultimate (when available) adds multi-entity tracking and ultimate-grade reporting.

Can I add or rename categories?

Yes. Insert new rows above the totals row and rename any existing category. The SUM formulas adjust to include new rows automatically.

How do I start fresh without the sample data?

Select the amount cells and clear them. Keep the category labels and formulas intact - you can overwrite category names too if you want different labels.

Is the file safe to download?

Yes. No macros, no sign-up, no tracking. The file is a plain .xlsx that opens directly in Excel, Google Sheets, or LibreOffice Calc.

How do I open this in Google Sheets?

Upload the .xlsx file to Google Drive, then open it with Google Sheets. All formulas and formatting will be preserved.

What license is this template under?

All free templates are released under CC BY 4.0 (Creative Commons Attribution). You can use, modify, and share them freely - including for commercial purposes - as long as you credit FinancialAha.com. They are provided as-is and do not constitute financial advice.

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Rental Property Cashflow
Free · $12 · $19
View Essentials