Free Airbnb Rental Tracker Spreadsheet Template
Track short-term rental bookings, income, and expenses. Monitor occupancy rates and net income per property.
What's Included
- Dashboard with rental performance overview showing total bookings, gross income, occupancy rate, and net profit
- Booking log with guest name, check-in, check-out, nightly rate, cleaning fee, and total booking amount columns
- Income and expense tracking with separate entries for cleaning costs, supplies, maintenance, and platform fees
- Occupancy rate calculations based on booked nights vs. available nights across the selected time period
- Net income per booking with color-coded input cells (yellow) and auto-calculated performance metrics (blue)
- Works in Microsoft Excel, Google Sheets, and LibreOffice Calc with no setup required
Preview
See what's inside this template
How to Use This Airbnb Rental Tracker Template
Log each booking
Enter guest name, check-in and check-out dates, nightly rate, cleaning fee, and total booking amount for each reservation.
Record expenses
Add cleaning costs, supplies, maintenance, and platform fees for each booking or as monthly totals.
Check occupancy rate
The template calculates occupancy by dividing booked nights by available nights in the period.
Review the dashboard
See total bookings, gross income, expenses, net profit, and occupancy rate on the performance dashboard.
Built by Claude AI. Perfected by us.
We use Claude AI to draft each free template, after a deep research. Then our team steps in. We refine the layout, stress-test every formula, fix edge cases, and polish the design until it feels like something we would actually use ourselves. The AI gets us 80% there. The last 20% is all human judgment.
Frequently Asked Questions
How is occupancy rate calculated?
Occupancy rate equals booked nights divided by total available nights. The template calculates this automatically from your booking dates.
Does it track Airbnb host fees?
Yes. Enter the platform service fee per booking or as a percentage. The net income calculation accounts for this deduction.
Can I track multiple listings?
This template covers one property. Duplicate it for each listing to keep bookings and financials separate per property.
Does it include cleaning costs?
Yes. Record cleaning fees received from guests and your actual cleaning costs. The net difference flows into the profit calculation.
How do I open this in Google Sheets?
Upload the .xlsx file to Google Drive, then open it with Google Sheets. All formulas and formatting will be preserved.
What license is this template under?
All free templates are released under CC BY 4.0 (Creative Commons Attribution). You can use, modify, and share them freely - including for commercial purposes - as long as you credit FinancialAha.com. They are provided as-is and do not constitute financial advice.
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