Free Employee Payroll Spreadsheet Template
Calculate employee pay with deductions, taxes, and net pay. Process payroll for multiple employees with automatic calculations.
What's Included
- Dashboard with payroll summary showing total gross pay, total deductions, total taxes, and total net pay
- Payroll worksheet with employee name, pay rate, hours worked, overtime hours, and pay period columns
- Gross pay and deduction calculations including health insurance, retirement contributions, and other withholdings
- Tax withholding fields for federal income tax, state income tax, Social Security, and Medicare deductions
- Net pay calculation per employee with color-coded input cells (yellow) and auto-calculated payroll totals (blue)
- Works in Microsoft Excel, Google Sheets, and LibreOffice Calc with no setup required
Preview
See what's inside this template
How to Use This Employee Payroll Template
Enter employee details
Add each employee name, pay rate, and pay type (hourly or salary) on the payroll worksheet.
Record hours worked
Enter regular hours and overtime hours for each employee in the current pay period.
Review deductions
Check the calculated deductions - federal tax, state tax, Social Security, Medicare, and benefit withholdings.
Verify net pay
The template calculates gross pay minus all deductions to show net pay for each employee and the total payroll amount.
Built by Claude AI. Perfected by us.
We use Claude AI to draft each free template, after a deep research. Then our team steps in. We refine the layout, stress-test every formula, fix edge cases, and polish the design until it feels like something we would actually use ourselves. The AI gets us 80% there. The last 20% is all human judgment.
Frequently Asked Questions
Does it calculate overtime?
Yes. Enter overtime hours separately and the template applies the overtime rate (typically 1.5x the regular rate) to calculate overtime pay.
What deductions are included?
Pre-built deductions include federal income tax, state income tax, Social Security, Medicare, health insurance, and retirement contributions.
Can I add more employees?
Yes. Add rows for additional employees. The dashboard totals update to include all employees in the payroll.
Does it generate pay stubs?
This template calculates payroll totals. For individual pay stubs, use the Payslip Template alongside this payroll calculator.
How do I open this in Google Sheets?
Upload the .xlsx file to Google Drive, then open it with Google Sheets. All formulas and formatting will be preserved.
What license is this template under?
All free templates are released under CC BY 4.0 (Creative Commons Attribution). You can use, modify, and share them freely - including for commercial purposes - as long as you credit FinancialAha.com. They are provided as-is and do not constitute financial advice.
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