Bookkeeping Spreadsheet Template for Excel & Google Sheets
A single-entry transaction ledger for a small business without an accountant. Record every income and expense once, and the workbook derives a chart of accounts, a profit and loss summary, and a 12-month trend automatically. One spreadsheet, dual compatible with Microsoft Excel and Google Sheets.
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Bookkeeping Spreadsheet
Everything in This Bookkeeping Spreadsheet
Your Books at a Glance
Open the dashboard and see where the books stand. Total income, total expenses, net profit, and cash on hand sit alongside transaction count, profit margin, and the largest cost account. A status banner flags whether you finished the year in profit or in a loss.
- 7 KPI cards covering income, expenses, profit, and cash
- Status banner with net profit and cash on hand
- Income vs expenses chart plus expenses by category
One Ledger, Every Entry
Record each income or expense as a single row. Date, month, description, category, type, amount, and method - that is the whole input. Totals update at the bottom of the ledger as you type, and every other sheet reads from this one.
- Eight-column ledger with date, category, type, and method
- Month column (1-12) drives the monthly report
- Totals row with income / expense count and net
A Chart of Accounts You Can Rename
The Categories sheet is your chart of accounts. Income and expense accounts are listed with the running total summed live from the ledger. Rename, reorder, or add accounts - every report follows the names you set here.
- Income and expense accounts in one list
- Per-account totals summed from the ledger
- Rename or add rows to match your business
Profit & Loss From the Ledger
A clean income and expense statement built directly from the ledger. Every account is listed with its amount and its share of income. Total income, total expenses, and net profit sit on bold rows, with profit margin as a percentage of income.
- Income and expense sections with subtotals
- Percent of income on every line
- Net profit and profit margin on bold rows
Month-by-Month Trend
Twelve rows - one per month - showing income, expenses, net, and running cash. Running cash starts at the opening balance from Settings and adds each month's net, so you can see exactly when cash got tight and when it recovered.
- Income, expenses, and net per month
- Running cash starting from the opening balance
- Year totals on the bottom row
See Where the Money Went
Two charts on the dashboard tell the story: income vs expenses by month for the cash picture, and a column chart of expenses by category to spot the largest costs at a glance. Both update live from the ledger - no chart maintenance needed.
- Income vs Expenses column chart by month
- Expenses by Category breakdown
- Charts rebuild as you log transactions
Set It Up Once
Business name, currency symbol, fiscal year, and opening cash balance. Cash on hand equals opening balance plus total income minus total expenses recorded in the ledger - so this one number sets the running cash line on Monthly and the cash KPI on the dashboard.
- Business name, currency, fiscal year
- Opening cash balance drives running cash
- Workbook reads from these values
Customizable & Flexible
Adapt the template to your business. Rename accounts on the Categories sheet, add new categories, or switch the currency symbol - every report follows. Works identically in Excel and Google Sheets.
- Rename or add accounts to fit your business
- One ledger powers every report
- Excel and Google Sheets compatible
Ready to take control of your finances?
Set Up in 15 Minutes
How the Bookkeeping Template Works
Open in Excel or Google Sheets
Get instant access after purchase. Open in Microsoft Excel directly, or import into Google Sheets - no software to install, no add-ons.
Configure Your Business
Set your business name, currency, fiscal year, and opening cash balance on the Settings sheet. Takes about 15 minutes.
Set Up Your Accounts
On Categories, rename or add income and expense accounts to match your business. Every report follows the names you set here.
Log Every Transaction
Record each income and expense on the Transactions sheet. The Dashboard, P&L Summary, and Monthly report update automatically.
Built for Results
Why This Bookkeeping Template Works
Ledger-First Bookkeeping
Record each income or expense as a single row in one ledger. The chart of accounts, P&L summary, and monthly trend derive from those entries.
No Formulas to Write
Enter values in highlighted input cells. Subtotals, percentages, running cash, status flags, and charts are pre-built and update automatically.
Excel and Google Sheets
Works identically in Microsoft Excel and Google Sheets. No macros, no add-ons, no proprietary functions.
Free Lifetime Updates
Any updates we release to the bookkeeping template included at no extra cost.
Your Financial Data Stays Private
Runs entirely in your spreadsheet. Your ledger stays in your file - we never see or store it.
One-Time Purchase
Pay once, use forever. No subscriptions, no monthly fees, no recurring charges.
Got Questions?
Frequently Asked Questions
Is this template free to use?
This template is not free, but it is available for a one-time purchase. This purchase gives you lifetime access to the template and to any updates we release.
What do you mean by lifetime access?
Lifetime access means that you will have access to this template for as long as you need it. You will not be required to pay any additional fees for continued access to the template or to any updates we release.
Do I need to sign up to use this template?
You don't need to create an account with us. The template is delivered as an Excel file: open it directly in Microsoft Excel, or import it into Google Sheets from your own Google account if you prefer working there.
What are the benefits of using this template?
This template offers a range of benefits, including: Easy-to-use interface, Customizable to suit your needs, Secure and private, Free access to any updates we release, One-time purchase for lifetime access.
Can I get future updates?
Yes. Whenever we release an update to this template, you get it at no additional cost - lifetime access covers every version we publish. We do not commit to a fixed update schedule; improvements ship when they are ready.
Do you offer any discounts?
There are no discount codes for individual templates, but many templates are also part of a bundle that costs less than buying the same templates separately. Either way it is a one-time purchase with lifetime access and free updates.
Do you have any access to my financial data?
No, we do not have access to your financial data when you use this template. The template is a file you keep yourself, on your computer or in your own Google Drive, so your financial information never reaches us.
Is this template financial advice?
Our templates are not financial advice. They are tools designed to help you manage your personal finances more effectively. If you need personalized financial advice, consider consulting with a financial advisor or accountant.
Can I make my own changes and customize this template?
Yes, you can make your own changes and customize this template to suit your needs. The template is designed to be flexible and adaptable, allowing you to add or remove sections, change formulas, and adjust formatting as needed.
Do you offer technical support?
This is a self-service product, and we do not offer technical support. However, if you encounter any issues or have any questions about the template, please contact our team for assistance. Because everyone's financial situation is unique, consider consulting with a financial advisor or accountant if you need personalized financial advice.
Do you offer refunds?
Because these digital products are delivered instantly, purchases are generally final once you consent to immediate delivery at checkout. If the file we delivered has a genuine error, such as a formula that miscalculates or a feature its page describes but the file lacks, tell us what does not match: we will fix or replace it, or refund you if we cannot. Reporting within 30 days speeds resolution but never limits your statutory consumer rights; the full policy is in our Terms & Conditions.
Can't find the answer you're looking for? Contact our team
Instant digital delivery · Terms & Conditions apply
Highlights:
Keep the Books in One Place
Get the Bookkeeping template and start logging every income and expense, with a P&L summary and monthly trend that build themselves.