Free Employee Leave Tracker Spreadsheet Template
Log and track employee leave requests across the team. Monitor leave types, dates, and approval status in one place.
What's Included
- Dashboard with team leave overview showing total leave taken, pending requests, and upcoming scheduled absences
- Leave log with employee name, leave type, start date, end date, total days, and approval status per request
- Leave type categorization supporting vacation, sick leave, personal days, jury duty, and bereavement entries
- Approval status tracking with pending, approved, and denied indicators for each submitted leave request
- Balance and entitlement display with color-coded status fields and automatic remaining-days calculations
- Works in Microsoft Excel, Google Sheets, and LibreOffice Calc with no setup required
Preview
See what's inside this template
How to Use This Employee Leave Tracker Template
Enter leave requests
Log each request with the employee name, leave type, start date, end date, and total days requested.
Update approval status
Mark each request as pending, approved, or denied. The dashboard counts update automatically.
Monitor team absences
Check the dashboard for upcoming scheduled absences and team-wide leave patterns for the current period.
Track leave types
Review totals by leave type - vacation, sick, personal, jury duty - to understand absence patterns across the team.
Built by Claude AI. Perfected by us.
We use Claude AI to draft each free template, after a deep research. Then our team steps in. We refine the layout, stress-test every formula, fix edge cases, and polish the design until it feels like something we would actually use ourselves. The AI gets us 80% there. The last 20% is all human judgment.
Frequently Asked Questions
What leave types are supported?
The template includes vacation, sick leave, personal days, jury duty, and bereavement. Add custom leave types as needed for your organization.
Can I see who is out on a given day?
Filter or sort by date range to see which employees have approved leave during any specific period.
Does it track remaining entitlement?
Yes. The balance display shows allocated days vs used days with the remaining entitlement per employee and leave type.
How is this different from the PTO tracker?
The leave tracker focuses on request management and approval workflow. The PTO tracker focuses on accrual balances and running totals.
How do I open this in Google Sheets?
Upload the .xlsx file to Google Drive, then open it with Google Sheets. All formulas and formatting will be preserved.
What license is this template under?
All free templates are released under CC BY 4.0 (Creative Commons Attribution). You can use, modify, and share them freely - including for commercial purposes - as long as you credit FinancialAha.com. They are provided as-is and do not constitute financial advice.
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