Wedding Budget Pro
Manage larger wedding budgets with a vendor tracker, payment schedule, and guest cost analysis - covering everything from deposits to final payments across all vendors.
Free vs Pro
- Track up to 12 wedding categories with estimated and actual costs
- Dashboard with total budget, spent, and remaining
- Basic vendor list with contact and deposit tracking
- Works in Excel and Google Sheets
- Budget Overview sheet with 15 wedding categories, estimated cost, actual cost, and variance - designed for budgets from $10,000 to $35,000+
- Dashboard with 6 KPI cards: total budget, total spent, budget remaining, percent used, vendor count, and next payment due
- Vendor Tracker with up to 30 vendors - contact name, phone, email, contract amount, deposit paid, balance due, and contract status
- Payment Schedule listing every upcoming payment across all vendors sorted by due date, with paid/unpaid status and days until due
- Guest Cost Analysis calculating per-head cost for catering and venue by guest count tier - useful for evaluating cost impact of guest list changes
- Budget vs Actual sheet comparing original estimates to final costs per category with over/under variance and percent of total budget
- Contract status dropdown per vendor (Signed, Pending, Cancelled) with dashboard flag for vendors without signed contracts
- Works in Microsoft Excel, Google Sheets, and LibreOffice Calc with no macros required
Preview
See what's inside this template
How to Use This Template
Set your budget by category
Go to Budget Overview and enter your estimated spend for each of the 15 wedding categories. This becomes the baseline for tracking actual costs.
Add vendors and contracts
In the Vendor Tracker, enter each vendor with contact details, contract amount, deposit amount, and contract status. Flag any vendors without signed contracts.
Build your payment schedule
Enter each upcoming payment in the Payment Schedule with due date and amount. Mark payments as paid when they go through.
Monitor budget vs actual
As invoices come in, update actual costs in Budget Overview. The Budget vs Actual sheet shows which categories are tracking over or under estimate.
Built by Claude AI. Perfected by us.
We use Claude AI to draft each Pro template after deep research. Then our team steps in - refining the layout, stress-testing every formula, fixing edge cases, and polishing the design. The AI gets us 80% there. The last 20% is all human judgment.
One-time purchase. No subscription. Works in Excel & Google Sheets.
Frequently Asked Questions
How many vendors can I track?
The Vendor Tracker supports up to 30 vendors. Each row includes contact details, contract amount, deposit paid, remaining balance, and contract status.
How does the payment schedule work?
Every payment across all vendors flows into the Payment Schedule, sorted by due date. Mark each payment as paid when complete. The dashboard shows the next upcoming payment due.
What does the guest cost analysis show?
Enter your catering and venue costs at different guest count tiers - for example, 50, 75, 100, and 150 guests. The template calculates per-head cost at each tier, which can be useful when evaluating guest list size decisions.
Can I track deposits separately from final payments?
Yes. The Vendor Tracker has separate columns for contract total, deposit paid, and balance remaining. The Payment Schedule lists each payment separately so deposits and finals appear as distinct line items.
What categories are included in the budget?
The Budget Overview covers Venue, Catering, Photography, Videography, Flowers and Decor, Music and Entertainment, Wedding Attire, Hair and Makeup, Invitations, Transportation, Officiant, Rings, Honeymoon, Favors, and Other.
What do I get after purchase?
You receive an Excel file (.xlsx) that works in Microsoft Excel, Google Sheets, and LibreOffice Calc. Download it immediately after purchase - no signup or account required.
Is there a free version?
Yes. The free version of this template is available with basic features. The Pro version adds advanced analysis, more capacity, and additional sheets.
What if it does not work for me?
Contact us and we will help troubleshoot. The template works in Microsoft Excel, Google Sheets, and LibreOffice Calc with no macros required.
Looking for more Pro templates?
We offer Pro versions of our most popular spreadsheet templates with advanced features, more capacity, and deeper analysis.